Q: Write down start-to-end procurement steps in INGOs.
Normally, program staff prepares a purchase requisition and sends it to the budget manager. Once approved, it is sent to the procurement department, the steps in below:
Approved purchase requisition.
Check specifications, budget code, etc. If not, send it back to the Program. If found ok then,
Determine the procurement methods
Issue an RFQ/RFP/EOI to the enlisted vendor or open add based on the procurement methods.
Open quotation in the presence of the purchasing/procurement committee (PC).
PC members sign on each quotation.
Prepare Comparative statement (CS)/ Bid analysis.
Conduct PC meetings and get recommendations.
Prepare PC meeting minutes and PC member sign.
Select a vendor.
Vendor screening through SAM/OFAC/UN Search
Issue Purchase Order (PO).
Start follow-up with the vendor to ensure on-time delivery
Received goods or services and ensured GRN (delivery and quality) from the requestor.
Collect challan.
Collect invoices and bank details.
Check VAT challan.
Submits finance for Process for payment.
No comments:
Post a Comment