Sample informal RFQ by e-mail following USAID policy.

Q: Sample informal RFQ by e-mail following USAID policy.

Dear Concern,

Greetings from the (org. name) !

We are currently seeking quotations for laptops. Please send us a quotation (Including VAT and Tax) as shown below.

S.L	Name of Items	Item Description	Quantity/ units	Rate per pcs including VAT & TAX	Total Amount In BDT
1
2		Sub total
3		Vat ( %)
4		Grand Total ( Inc vat & tax)
5	In Word:
6	Place of Delivery :	Dhaka
7	Delivery Period after getting final Purchase Order :	05 days
8	Validity of Quotation	30 days
9	Terms & Conditions (if any):

You are requested to submit the price offer on or before (time and date)

Please submit the following documents with your proposal:

• A copy of a valid Trade License/NID/Passport
• A copy of a valid TIN and BIN.
• A copy of TIN submissions acknowledgement slip/certificate.
• Bank Account information

Terms:

• The price must include TAX. VAT should be identified separately as a separate line item.

• Tax will be paid following Bangladesh Government rules and regulations, and VAT will be paid through USAID VAT coupons issued by the Government of Bangladesh.

• Email/Hard copy quotations will be accepted.
• All cost must be included with Tax as per Govt. rules.
• If you have a VAT exemption certificate, please mention that, and provide a copy of this with quotation.
• No advance will be paid as per (org. name)  policy. 
• Payment Mode: Payment will be made by bank transfer within 10 working days of receipt of goods and invoice.
• (org. name) has the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

 

Thanks,