Saturday, November 18, 2023

Sample informal RFQ by e-mail following USAID policy.

Q: Sample informal RFQ by e-mail following USAID policy.

Dear Concern,

Greetings from the (org. name) !

We are currently seeking quotations for laptops. Please send us a quotation (Including VAT and Tax) as shown below.

S.L

Name of Items

Item Description

Quantity/ units

Rate per pcs including VAT & TAX

Total Amount

In BDT

1

 

 

 

 

 

2

 

Sub total

 

 3

 

Vat ( %)

 

 4

 

Grand Total ( Inc vat & tax)

 

 5

In Word:


6

Place of Delivery :

Dhaka

7

Delivery Period after getting final Purchase Order :

05 days

 8

Validity of Quotation

30 days

9

Terms & Conditions (if any):

 

You are requested to submit the price offer on or before (time and date)

Please submit the following documents with your proposal:

  • A copy of a valid Trade License/NID/Passport
  • A copy of a valid TIN and BIN.
  • A copy of TIN submissions acknowledgement slip/certificate.
  • Bank Account information

Terms:

  • The price must include TAX. VAT should be identified separately as a separate line item.
  • Tax will be paid following Bangladesh Government rules and regulations, and VAT will be paid through USAID VAT coupons issued by the Government of Bangladesh.
  • Email/Hard copy quotations will be accepted.
  • All cost must be included with Tax as per Govt. rules.
  • If you have a VAT exemption certificate, please mention that, and provide a copy of this with quotation.
  • No advance will be paid as per (org. name)  policy. 
  • Payment Mode: Payment will be made by bank transfer within 10 working days of receipt of goods and invoice.
  • (org. name) has the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

 

Thanks,

 

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