Q: Sample of formal RFP template
Request for Proposal (RFP)
For
Title or subject of work/task
To : Applicants
From :
Issued on : Date
Solicitation Number : RFP Number
Period of performance : Date & duration
Type of contract : Service Agreement- Monthly
Proposal
Submission Deadline : Time & date
Inquiries:
If you have any questions/inquiries, please email :………………
on or before (time and date) . No other communications and/or clarifications will be provided in writing. The ( org. name) is seeking for a ( ) to be the temporary ( ) based in Dhaka, Bangladesh. The ( ) will be working on ( ) .
Scope of Work:
See the Annex A
Quote Guidelines and Instructions:
All proposals must be valid for a minimum of (30) days from the date of submission.
Please mention the following information in your quotation:
1. Copy of e-TIN certificate (TAX will be submitted using this e-TIN number)
2. National ID/Passport copy (if apply individually)
3. Copy of valid Trade license (if applicable)
4. Copy of valid VAT Registration Certificate (if applicable)
5. Copy of valid BIN registration copy (if applicable)
6. Relationship disclosure
ü Describe any current or past relationship you/your organization may have with Compass Program, and if it is a potential conflict of interest. If there is a potential conflict of interest, please explain how the risk will be mitigated.
ü Declare any personal or family relationships of the potential consultant with any employee of the Compass Program. If there is a potential conflict of interest, please explain how the risk will be mitigated.
ü Disclosure does not automatically disqualify the offeror.
Applicants should submit the below documents:
1. CV with information related to a similar kind of work carried by the potential consultant and/or any other information to demonstrate the consultant’s capability in relation to the Scope of Work
2. References: Submit three (3) references including contact details
3. Submit a fixed monthly amount in BDT
4. The package/ budgeted amount must include TAX.
5. VAT should be identified separately as a separate line item (if applicable).
6. Tax will be paid following Bangladesh Government rules and regulations and VAT will be paid through USAID VAT coupons issued by the Government of Bangladesh.
Selection Criteria:
(org. name) will evaluate each proposal based on the following criteria:
|
Criteria |
Weight |
|
Bid Submission
|
Pass/Fail (if failed, Compass will not evaluate the proposal) |
|
Financial Proposal |
30 Points |
|
Technical Proposal: 70 points as per below: |
70 Points |
|
a |
|
|
b |
|
|
Total Weight |
100 Points |
**Note: Potential consultant/s who will obtain pass marks (70%) on the technical proposal, will only be treated as eligible to review their Financial Proposals.
Payment Terms:
Payment will be made within 15 days after receiving complete invoices, time sheets, and receipt of the accepted deliverables.
Proposal Submission Address:
Please submit the proposal and other information directly to the below email:
To: email:
Attention:
Address:
Terms
(org. Name) reserves the right to cancel this solicitation
at any point and is under no obligation to issue a subcontract as a result of
this solicitation.
(org. Name) will not reimburse any expenses related to the preparation of any proposal-related materials or delivery
Scope of Work
for
Title/Task
1. Brief project description:
2. Description of the activity:
3. Methodology:
4. Dates of performance and timeline:
5. Required skills and experience of consultant.
Education:
Experience:
6.
Deliverable:
7. Task list
8. Reporting
9. Remuneration:
10. Payment terms:
11. Terms
of employment:
12. Summary
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