How to motivation for security guards and cleaners in the office.

Q: How do you motivate security guards and cleaners in the office.

As a human being, we all face some situations that affect our mental health which can affect at workplace. Some ways of motivations are given below.

The Basic Responsibilities of a cleaner in INGOs

Q: The Basic Responsibilities of a cleaner in INGOs office.

The basic responsibilities of a security guard in INGOs

Q: The basic responsibilities of a security guard in INGOs.

1.      A Security guard need to always be aware of their surroundings.

2.      Security guards should observe and report every incident.

3.     The security guard should help the guest to get access to the office as per office  policy.

Criteria before selecting venue for event.

Q: Criteria before selecting a venue for the event.

Selecting the right venue at the right place at the right time is very important to organize any event. which I consider the things before selecting the venue. List in below:

Check list for before, during and after event activities to ensure event successful.

What are the major issues for Event Management you must maintain and prepare a Checklist/Flow-Chart to make the program successful? or  Prepare a checklist for before, during, and after-event activities to ensure the program is successful.

Sample of formal RFP template

Q:  Sample of formal RFP template

Request for Proposal (RFP)

For

Title or subject of work/task 

To                                                       :              Applicants

From                                                   :             

Issued on                                           :              Date

Solicitation Number                           :              RFP Number

Sample informal RFQ by e-mail following USAID policy.

Q: Sample informal RFQ by e-mail following USAID policy.

Dear Concern,

Greetings from the (org. name) !

We are currently seeking quotations for laptops. Please send us a quotation (Including VAT and Tax) as shown below.

Consultant hiring or selection process in INGOs.

Q: Consultant hiring or selection process in INGOs.

Consultant hiring process ensures a rigorous and transparent selection and on-boarding of consultants to fulfill project needs.  There are 12 steps to be followed:

Sample e-mail or letter to Introduction of new employee at office.

Q: Sample e-mail or letter to Introduction of new employee at office.

Dear All,

I'm delighted to introduce Mr/Ms. X, our new ( name of designation), who has started his journey with us today.

Sample e-mail or letter to use of energy or electricity appropriately in the workplace!

Q: Sample e-mail or letter to use of electricity appropriately in the workplace!

Dear Colleagues,

As you all are aware of the electricity saving initiative by Bangladesh Gov’t. In this connection, we all can contribute to saving precious natural resources and cutting down on electricity by efficient use in the workplace. No matter what our role or position is, everyone can pitch in to save energy. Here are some tips:

Sample e-mail or letter for cancel hotel reservation!

Sample e-mail or letter for cancel hotel reservation!

 

Dear Mr. X or Reservation,

Greetings from (Company Name)!

Sample e-mail or letter to complain about hotel room quality and services!

Q: Sample e-mail or letter to complain about hotel room quality and services! 

Dear Concern or Mr. X,

I am writing to express my disappointment with the quality of service and room quality that our colleagues experienced during their recent stay at your hotel ( Reservation details attached). They were expecting a comfortable and enjoyable stay, but unfortunately, they are dissatisfied with their experience.

Sample e-mail or letter unsuccessful applicant.

Q: Sample e-mail or letter unsuccessful applicant.

Dear Applicant,

Thank you for your application for the position of Data Enumerator. We are sorry to inform you that you have not been selected for an interview for this position.

Sample e-mail or letter of Invitation for written test

 

Q: Sample e-mail or letter of Invitation for written test.

Dear Applicant,

In reference to your application, I am pleased to invite you to a written test for the position of Youth Employment Data Enumerator, scheduled as follows.

Common Challenges in Procurement.

Q: Common Challenges in Procurement

Last Minute Request.

Cost Control (price fluctuation).

Specification change at the last moment.

Timely payment.

Procurement Methods and Threshold process policy INGOs.

 

Q: Procurement Methods and Threshold process policy

A            Non-Competitive: Direct Purchase 

Thresholds: Up to BDT 100,000

Description/Process:

•Minimum 1 quotation.

•Purchase order if the amount is above BDT 50,000.

•Reasonable price.

Procurement Principles

 

Q: What are the Procurement Principles

A. Procurement Ethics

B. Best Value for Money

Sample e-mail or letter for request for proposal (RFP)

Q: Sample e-mail or letter for request for proposal (RFP)

Dear Mr. X,

Greetings from ( company Name)

(Company Name) invites you to submit a technical and financial proposal for the training/service according to the attached RFP. Please submit the following documents with your proposal:

Sample e-mail or letter for hotel room reservation.

Q: Sample e-mail or letter for hotel room reservation.

Dear Mr. X or Reservation,

Greetings from ( Company Name)

Sample e-mail or Letter to meeting with shortlisted vendor.

Q: Sample e-mail or Letter to meeting with shortlisted vendor to understand the proposal.

Dear Mr. X,

Thank you for submitting a proposal to provide ( Name of service) for the (Company Name). We have reviewed your proposal and we are pleased to inform you that it has been shortlisted for the next steps. We would like to invite you to a 30-minute discussion session regarding your proposal. The purpose of the presentation is to discuss the proposal in more detail and to determine the next steps for moving forward.

Sample e-mail or Letter for Request for quotation (RFQ).

Q: Sample e-mail or Letter for Request for quotation (RFQ).

Dear Concern,

Greetings from (Company Name)!

(Company Name) currently seeks offers from interested vendors to supply (Item Name). Please submit a quotation as per below:

Sample e-mail or Letter for initial inquiry for quotation.

Q: Sample e-mail or Letter for initial inquiry for quotation

Dear Mr. X,

As discussed, I am writing to request details regarding the requirement. Could you please let me know about the availability and price of the ( Item Name)? As attached details.

Sample email or letter to Rejected vendor.

 

Q: Sample email or letter to Rejected vendor

Dear Concern

The procurement process has been completed now for the purchase exercise of ( Item name) . 

On behalf of ( Company Name) , I regret to inform you that your offer hasn’t been accepted for the next stage of the procurement exercise. If you have any queries, feel free to ask me through email by ( Time & Date).

Sample email or letter to Successful vendor selection and negotiation.

 

Q: Sample email or letter to Successful vendor

Dear Concern

The procurement process has been completed now for the purchase exercise of (Item name) . 

Sample e-mail or Letter for unsuccessful vendor enlistment.

 

Q: How to write e-mail, Letter or Sample e-mail for unsuccessful vendor enlistment. 

Dear [Vendor Name],

Thank you for your interest in becoming a vendor for [Your Company Name]. After a thorough review of your application, we regret to inform you that we have decided not to proceed with the enlistment of your company at this time.

Sample e-mail or Letter for successful vendor enlistment.

 

Q. How to write e-mail or Sample e-mail for successful vendor enlistment.

Dear Valuable Vendors,

I am pleased to inform you that you have been successfully enlisted as an ........................ We welcome you to our organization and look forward to working with you.

Halo effect

 

Q: Discuss the Halo effect.

Origin: The term "Halo Effect" was first coined by psychologist Edward Thorndike in a 1920 study. He observed that military officers' overall positive impressions of their subordinates often influenced their assessments of specific qualities, such as intelligence or leadership, even when these qualities were unrelated to the officers' overall performance.

Basic difference between quality and right quality

Q: What is the basic difference between quality and right quality?

The basic difference between "quality" and "right quality" lies in the context in which the terms are used. Here's a basic explanation of each:

All purchases are procurement, but procurement is not purchasing.

Q: All purchases are procurement, but procurement is not purchasing. Explain the statement with logic.

The statement "All purchases are procurement, but procurement may not be purchasing" highlights the distinction between two related but distinct concepts: procurement and purchasing. To explain this statement logically, we need to understand the definitions and scope of each term:

Key challenges in global procurement.

Q:  What are the key challenges of global procurement?

Global procurement organizations face several key challenges as they adapt to rapidly changing business environments and struggle to remain competitive. Some of these challenges include:

Relationship between procurement and supply chain.

Q: Establish the relationship between procurement and supply chain.

Particular	Procurement	Supply Chain
Definition	Procurement is the process of acquiring goods and services the company needs to carry out its basic requirements.	Supply chain is the process of transforming those goods into products and distributing them to customers as efficiently as possible.
Objectives	Procurement finding ways to save money and improve value	Supply change finds ways to reduce friction and distribution costs.
Interdependence	Procurement is the initial step in the supply chain, acquiring goods and services.	Supply chain management relies on procurement to source and secure the required resources.
Cost Management:	Effective procurement practices can help reduce the costs of goods and services.	supply chain can reduce production and operational costs, boosting competitiveness.
Risk Management:	In procurement evaluating and minimizing potential risks is necessary.	Collaborative risk management can help identify and address supply chain disruptions
Customer Satisfaction	Procurement secures the right inputs at the right cost and quality.	The supply chain efficiently delivers products or services to customers.

 

Differences between warehouse and inventory.

 Q: What are the basic differences between warehouse and inventory?

What is assets register? Assets register information ?

Q: What is an assets register? What should be included in the assets register?

Asset register: An asset register is a list of the assets owned by an organization. It contains details about each asset to track their value, condition, and physical location. The register shows the quantity and value of things like office equipment, vehicles, furniture, computers, and furniture fixtures. etc.

The following information should be included in an asset register.

What are the INGO's assets in terms of fixed and general assets?

Q: What are the INGO's assets in terms of fixed and general assets?

Assets are individual items of property owned and used by a person or organization for an extended period. Common assets in INGOs include vehicles, furniture, office equipment, computers, fixtures, and fittings.

In INGOs, there are two types of assets

What is purchasing ?

Q: What is purchasing?

Purchasing is part of the procurement. OR

Purchasing is the process of acquiring goods or services from suppliers or vendors in exchange for money or some other form of consideration.

The steps are below:

• Acknowledge purchase orders
• Receive goods
• Inventory management
• Invoice Recording
• Payment to Supplier

What is procurement?

Q: What is procurement?

Procurement is hiring or purchasing anything by any contractual means. OR, 

Purchasing, hiring, or obtaining of goods, work, and services by any contractual means.

The steps are below:

• Identify goods and services required
• Approve purchase requests
• Identify suppliers
• Sending (RFQs and RFPs)
• Receipt of quotes from suppliers
• Negotiate pricing and terms
• Select vendors.